Presenter Instructions

Equipment provided:

The following audio-visual equipment will be automatically provided in the Great Hall:

Laptop computer equipped with Windows 10 and PowerPoint 2013 with presenter view; capable of playing sound clips through house sound system.

LCD Data/Video Projector – 16:9 widescreen format is preferred (can’t confirm this with hotel so please have 4:3 version available if required).

Laser Pointer

Microphones (1 lavalier, 1 lectern, 4 table and 1 floor)

Projectionist (Philip) & Audio Technician (Ollie)


Storing your presentation:

Microsoft PowerPoint is preferred and must be PC format.

When building your presentation, all files (PowerPoint and external, i.e. movie files) associated with your presentation must be loaded separately and saved in the same folder as the rest of your presentation.

If you feel that your presentation has something out of the ordinary (extensive files or video clips), please bring your laptop to the meeting as back-up.

At the meeting:

Your presentation must be loaded onto Ollie Flanagan’s Windows laptop 1 hour before the start of your scheduled session. Individual laptops will be discouraged at the podium.

All presentations will be loaded by Ollie onto a folder on the presentation computer at the front of the Great Hall.

If you have embedded video in your presentation, you MUST test that your presentation can be “read” properly prior to your presentation. All the video drivers on the presentation laptop are updated. Also check sound levels through house system if applicable.

Speaker ready room:

A speaker ready room is not available for the Galgorm meeting.

PowerPoint Presentation Creation Tips:

Generally, any visuals (not written words) that look acceptable on a 15-inch monitor will also look good when projected.

A minimum slide typeface of 24 / 28 point is recommended for body text.

Use colour for emphasis only. White or yellow lettering on a blue background is contrasty and easy to read. TRY AND AVOID BLUE, RED or GREEN text.

For optimal legibility, use a maximum of six lines of text and six words per line per slide: less is more.

Keep illustrations simple. Significance of data can be grasped more quickly in a simple graph form than in tabular form. Use rounded figures. Use captions sparingly.

Images: JPG files are the recommended format for images.

Avoid a slide of references at the end of your presentation as these are often illegible.

Sound and Video Clips: Solution 1: Use PowerPoint 2013 or later to embed the clip into your presentation file. This ensures that the clip will be in the correct location when you unpack the file on the meeting room computer. Solution 2: Location of audio/video files: Create the presentation with the audio/video files in the same folder. PowerPoint looks in the immediate folder before generating the error that states it cannot find the audio/video file. Always check your video clips in the speaker ready room to make sure they have been embedded correctly.

The IOS promotes scientific integrity and transparency. AUTHORS SHOULD NOT FAIL TO DISCLOSE CONFLICTS OF INTEREST RELATED TO FINANCIAL SUPPORT FOR THEIR STUDY IN THEIR PRESENTATION; all authors will be considered equally responsible.